Quick start (10 minutes)
If your admin has already installed Horizon Clock, here's the fastest path from zero to your first GPS-verified shift.
- Install Horizon Clock from the monday.com marketplace. An account admin must install the app. From any board, click the apps icon and search "Horizon Clock," or visit our listing on the monday.com marketplace.
- Run the Setup Wizard. From the apps menu in monday.com, open the Horizon Clock Setup Wizard. Connect your existing Employees, Projects, and Time Entries boards (or create new ones).
- Add the Clock In view to your Time Entries board. On your Time Entries board, click "+ Add view" and select Clock In from the Apps section. Workers will use this view to clock in and out.
- Invite your workers as monday.com Viewers. Workers don't need a paid monday.com seat. Invite them with the Viewer role — they get access to clock in from any device.
- Your first shift. A worker opens the Clock In view on their phone, taps "Clock In," allows location access when prompted, and they're on the clock. The shift writes to your Time Entries board automatically.
First-install tip: Horizon Clock writes shifts to your Time Entries board as items. You can review, edit, approve, and dispute them like any other monday.com item — using monday.com's native UI you already know.
Setting up Horizon Clock (admins)
Setup runs once per workspace and takes about 10 minutes. You'll connect three boards and choose a few rules.
The three boards Horizon Clock needs
- Employees board — your worker roster. Must have a Name column, an "Active" status column, and any other employee fields you track.
- Projects board — your job sites. Must have a Name column, a Status column, and a Location column (for geofencing).
- Time Entries board — where shifts get recorded. The wizard helps you set up the columns it needs (date, employee link, project link, hours, geofence status, etc.).
Column mapping
For each board, you tell Horizon Clock which of your columns corresponds to which field. This lets you use boards you already configured without renaming anything.
Overtime rules
- Daily — any hours over 8 per day count as overtime
- Weekly — any hours over 40 per week count as overtime
- Both — the greater of the two applies
- None — no overtime calculation
Geofence policy
- Allow — clock-in proceeds; geofence status is recorded as "Outside" but no warning shown
- Warn — clock-in proceeds with a warning; the worker can confirm and continue
- Block — clock-in is rejected and the worker sees a message explaining they're outside the project area
Using the worker clock-in view
Workers open the Clock In view from the monday.com mobile app (iOS or Android) — no separate app to install.
Clocking in
- Open the Time Entries board in the monday.com app
- Switch to the Clock In view
- Select your project from the dropdown (if not auto-selected)
- Tap the big green "Clock In" button
- Allow location access when prompted — only needed once per device
Clocking out
- Open the same Clock In view
- You'll see your active shift with a running timer
- Tap "Clock Out"
- The shift is finalised, total hours calculated, and the item is updated on your Time Entries board
Break tracking
Workers can tap "Start Break" and "End Break" during a shift. Break time is subtracted from total hours automatically. Multiple breaks per shift are supported.
Switching projects mid-day
If a worker moves to a second job site during the day, they clock out of the first project and clock in to the second. Each shift becomes its own item on the Time Entries board, with its own GPS verification.
The supervisor "Today's Crew" view
The supervisor view gives you a live picture of who's on the clock right now, where they are, and how long they've been working.
What you see
- A live list of every worker currently clocked in, sorted by shift duration
- For each worker: name, project, clock-in time, current running total, and geofence status
- A map showing every active job site with worker pins
- Anyone flagged as "Outside geofence" or "Mock location" highlighted in amber
Actions you can take
- Send a reminder. Workers who haven't clocked out by their expected end time can be sent a monday.com notification with one click.
- Force clock-out. A supervisor can clock a worker out remotely. The shift is flagged for review.
- Open the shift. Click any row to open the underlying Time Entries item and edit or comment.
Geofencing & GPS verification
A geofence is an invisible circle around a project address. When a worker clocks in or out, Horizon Clock compares their GPS coordinates against the circle to decide if they're on site.
Setting the geofence radius
On each Projects board item, set the Location column to the job site address, and set the Geofence Radius (in metres). Typical radius for a residential job site is 50–100 m. For larger commercial sites, 200–500 m.
Tip: If you set the radius too small, GPS accuracy on cloudy days or near tall buildings can cause false "outside" flags. Start with a generous radius (150 m) and tighten it once you see real-world results.
How GPS is captured
GPS is captured only at the moment of clock-in and clock-out. Horizon Clock never tracks workers continuously during a shift. The device's OS-reported accuracy is recorded alongside the coordinates, so you can see how reliable each reading was.
Mock-location detection
If the device operating system reports that a fake GPS location is being supplied (a tactic some workers use to clock in remotely), Horizon Clock flags the shift with a "Mock location" warning. The shift still records, but supervisors are alerted to review it.
Overtime rules
Horizon Clock calculates overtime automatically based on the rule you chose during setup. The Time Entries item shows two columns: Regular Hours and Overtime Hours.
- Daily rule (default): any hours over 8 worked in one day become overtime hours.
- Weekly rule: the first 40 hours per week (Sunday–Saturday by default) are regular; everything above is overtime.
- Both: the greater of the two applies, so you never pay less than employment law requires.
- None: all hours are regular. Choose this if you handle overtime outside Horizon Clock.
You can change the rule at any time from the Setup Wizard. New rules apply to shifts going forward; historical shifts keep their original calculation.
Approving and editing shifts
Shifts are regular monday.com items, so you have all of monday's native editing tools available.
Approval workflow
The Time Entries board includes a Status column called "Approval" with three values: Pending, Approved, and Disputed. When a shift closes, it lands in "Pending." A supervisor reviews it (especially anything flagged "Outside geofence" or "Mock location") and changes the status to Approved or Disputed.
Editing a shift
To correct a clock-in or clock-out time, open the item and edit the time field directly. Horizon Clock recalculates total hours and overtime automatically. All edits are logged in the item's activity log, so you have a full audit trail.
Disputed shifts
A worker can dispute a shift by clicking "Dispute" on the Clock In view. The status changes to Disputed and the supervisor is notified. Use the monday.com Updates feed on the item to discuss and resolve.
Billing & plan limits
Horizon Clock is billed monthly or yearly through monday.com's billing system, in Canadian dollars.
- Starter — $49 CAD/month (or $40/month billed yearly) — up to 5 active workers.
- Pro — $149 CAD/month (or $122/month billed yearly) — up to 25 active workers.
- Enterprise — $449 CAD/month (or $368/month billed yearly) — up to 100 active workers.
An "active worker" is a worker who clocked in at least once during the billing period. If your count exceeds your plan, we'll prompt you to upgrade — we never silently overcharge or block clock-ins.
New accounts get a 14-day free trial of the Pro plan, no credit card required. Cancel any time from monday.com's billing settings.
Frequently asked questions
Do my workers need a paid monday.com seat?
No. Workers are added as monday.com Viewers, which is free. Only supervisors and admins who need to manage boards require a paid seat.
What happens if a worker has no cell signal at the job site?
The clock-in view can still capture GPS coordinates (GPS works without cell signal). The shift queues locally and uploads as soon as the device reconnects. The original clock-in timestamp is preserved.
Can I export shifts for payroll?
Yes. Export the Time Entries board to CSV or Excel from monday.com's native menu. Most accounting and payroll tools accept those formats. We also have direct integrations with QuickBooks and Sage on the Enterprise plan.
Does Horizon Clock work outside Canada?
Yes. Horizon Clock works wherever monday.com works. Currency for billing is CAD, but the application itself has no geographic limit. The interface is available in English and French.
What if a worker forgets to clock out?
The supervisor view highlights any shift that has been running longer than expected. Supervisors can send a notification, or remotely clock the worker out. The shift is flagged for review so payroll doesn't accidentally include an inflated total.
Is the data secure?
Yes. All data is encrypted in transit (HTTPS) and at rest (AES-256). We comply with Quebec Law 25 and the GDPR. Read our Privacy Policy for full details.
Contact & support
Email support@horizonnord.com for technical questions, billing changes, or feature requests. We respond within one business day, in English or in French.
For urgent issues affecting active shifts, mention "URGENT" in the subject line and we'll prioritise the response.